Secretary

Ensure the orderly administration of the section:

• Clear the mailbox regularly and process correspondence either by direct response or pass onto the appropriate people or officer on committee for them to deal with.
• Organise committee meetings:
• Advise and remind members of time and venue for the meeting
• Take apologies beforehand
• Set the Agenda for the meeting (in conjunction with the Chairperson)
• Table a list of incoming and outgoing mail
• Take minutes of all committee meetings and general meetings and distribute to committee members, (and ordinary members for general meetings)
• Compile and produce the Annual Report for circulation in the newsletter prior to AGM.
• Maintain a contact list of committee members and other club officers. These are to be distributed to all committee members and the Newsletter Editor for the publication in the newsletter.
• Maintain the Section filing system for record and archives. A watching eye should also be kept on the files held by other portfolios to ensure that these are kept in an orderly fashion and that pertinent information is readily accessible and handed on to successors.
• Keep all correspondence, documents and other material related to this position filed neatly together. Hand these on and brief the next person holding this position.