Trips Co-Ordinator

Trips Organiser Guidelines (pdf 20kb)

Position Requires you to arrange and co-ordinate regular club trips and events as follows:

• Develop an annual programme of trips that can be promoted in advance. A programme of trips occurring as infrequently as once monthly is adequate. A trip covers a wide range of activities such as bouldering competitions, top rope competitions, and can overlap with instruction courses. Alpine and rock climbing activities are expected to dominate a trip list, but this does not necessarily mean that activities as diverse as caving, mountain biking, or kayaking are excluded. Other trips could include tramping or ski touring. Co-ordinate trips with other Sections of the NZAC.
• Promote and publicise the trips programme through announcement at clubnights and publication in the monthly Section newsletter. Liase in advance of the monthly deadline for the Auckland Climber with a written list of trips for at least the next 3 months. Graduates from instruction courses would be a key group to be targeting.
• Find leaders/co-ordinators for each trip. The Trips Officer needs to delegate the job of promoting a specific trip to the trip leader who will be expected to follow up a trip at the monthly club meeting by inviting members to go on the trip and by phoning prospective members. In addition a prominent trips list should be displayed at meetings giving time, place, date and co-ordinator, transport arrangements.
• Arrange for either trip leaders or participants to write articles, reports and photos from the trip for publication in the newsletter. This is a good promotional tool for future trips when readers perceive that trips are successful and well patronised.
• Prepare reports on trips run for inclusion into the Section Report prepared by the Section Rep and Chairperson. The trips report should include trip name and venue, name of leader, and number of participants for each trip run during the reporting period and any other pertinent comments. These statistics could be used by Hillary Commission as NZAC performance measures.
• Liase with the Instruction Manager to ensure there is as little conflict as possible on trips dates and to promote trips to the newer members. Arrange postgraduate trips for course participants.
• A pre-Xmas trips meeting should be convened to match like minded people and link them together on trips over the holidays.
• Co-opt other club members for assistance and ideas on developing the trips as required. An annual brainstorm session would be a wise idea.
• Keep all correspondence, documents and other material related to this position filed neatly together. Hand these on and brief the next person holding this position.